Managing Freight Data and Communication with Hassell Free Shipping

Purpose

To outline the process for sending shipment information to Hassell Free Shipping for freight transport to Saba.

Scope

This SOP applies to staff managing the shipment of goods via Hassell Free.

Procedure

Key Deadlines

• Cargo Cutoff: Every other Monday as per the schedule located Here.
• Documentation Cutoff: Same as cargo cutoff.
• Arrival: Cargo arrives the following week via Orion.

Place Invoice in Shared Folder

• Shared Folder:
  • Hassell Free has joined a shared OneDrive folder with Sea Saba to expedite the process of providing invoices for shipped goods.
  • Simply place the invoices in 07 Freight\Hassell Free\Sea Saba - Hassell Free Shared Folder renamed to indicate who the freight is for and what is coming.

Spreadsheet Update

• Access Spreadsheet:
  • Open Orders Tracking Hassellfree 2025.xls in the OneDrive, under 07 Freight\Hassell Free\Sea Saba - Hassell Free Shared Folder.

Current Shipment Tab

• Fill in Details:
  • Order Number: For tracking purposes.
  • Package Charged To: Indicate who is paying for shipping.
  • Tracking Number: USPS or other courier tracking info.
  • Invoice Value: Total value of the package.
  • Details For Order: Contents of the package.

Shipped to Saba Tab

• Update Upon Shipment:
  • Cut & Paste from 'Current Shipment' when shipped.
  • Add columns for Asycuda and Freight Cost (from BOL can be found on their website).
  • Fill in BOL #, Date Arrived on Saba, Weight in KG, Shipping cost, Asycuda Code, QB Invoice Number.
• ABB Calculation:
  • Formula adds invoice value with shipping cost and multiplies by 6%.
  • Manually override for tax-free items.

Accountability

Staff managing freight are responsible for following this SOP. Ensure all documentation is accurate and submitted before cargo cutoff deadlines.